This policy explains how personal information is collected, stored, and used during tutoring sessions with Sian at Believe to Achieve Tuition.
Information Collected
- Child's name and age
- Parent or carer contact details (email and phone number)
- Relevant educational information to support learning (e.g. reading level, areas of need)
- Dietary requirements, food allergies, and relevant medical information (collected via consent form)
- Photo and video consent preferences, and any images or recordings taken during sessions
Use of Information
- Information is used solely for the purpose of delivering tutoring services.
- Personal data will not be shared with third parties without consent, unless legally required.
- Dietary and allergy information is collected and processed on the basis of explicit consent, for the safety and wellbeing of children during sessions.
- Photo and video consent is collected and processed on the basis of explicit consent, as required under UK GDPR.
Consent
- Consent for refreshments and the collection of dietary/allergy information is obtained via a digital consent form completed by a parent or carer before sessions begin.
- Consent for photography and use of images on social media or promotional materials is obtained via a separate digital consent form.
- Consent records are stored securely via Google Forms and Google Sheets, accessible only to Sian.
- Parents may withdraw or update their consent at any time by contacting Sian in writing at believetoachievetuition@gmail.com.
Storage and Security
- Personal data is stored securely and password-protected.
- Records are maintained in line with best practice for small businesses handling children's data.
Recording of Sessions
- Sessions are not recorded unless explicit consent is given in advance.
- Where consent is provided, recordings are stored securely and used only for the agreed purpose.
Data Retention
- Information is retained only for as long as necessary to deliver services and meet legal obligations.
Parents' Rights
- Parents have the right to request access to, correction of, or deletion of their child's personal data.
- Requests should be made directly to the tutor.
Contact
- Any concerns regarding data protection should be raised directly with the tutor at believetoachievetuition@gmail.com.
Last updated: March 2026